Letter Etiquette Guide

Thank you letters are essential for maintaining relationships and showing appreciation. Here's how to write them properly.

When Thank You Letters are Required:

Always Send Thank You Notes For:

• Wedding gifts (within 3 months)


• Baby shower gifts


• Graduation gifts


• Holiday gifts from non-family


• Dinner party invitations


• Job interviews (within 24 hours)


• Letters of recommendation


• Significant favors or help


• Condolence expressions


• Overnight stays as a guest

Thank You Note Timing:


• Wedding gifts: Within 3 months (sooner is better)


• Interview thank yous: Within 24 hours


• Social events: Within one week


• Gifts: Within two weeks


• General favors: Within one week

Structure of a Thank You Note:

1. Greeting: Use the person's name
2. Express gratitude: Be specific about what you're thanking them for
3. Add personal details: Mention how you'll use a gift or how their help impacted you
4. Reiterate thanks: Brief closing appreciation
5. Warm closing: "With gratitude," "Warmly," etc.

Thank You Note Tips:


• Handwrite when possible - it shows extra effort


• Be specific about the gift or favor


• Mention how you plan to use a gift


• Keep it genuine and from the heart


• Don't mention money amounts


• Send individual notes, not group messages

Example phrases:


• "Your thoughtful gift of..."


• "I was so touched by your kindness..."


• "Your help with... made such a difference"


• "I will think of you every time I use..."